BOOKING TERMS AND CONDITIONS
Individuals or organisers booking Sports Facilities are reminded that by submitting the official Booking Form that they are entering into an agreement with UL Sport which will be concluded by UL Sport confirming the booking.
1.1 The person or organisation to whom approval is granted (Hirer) will be held responsible for the conduct and supervision of all persons attending the event(s) covered by that approval and the termination of the event(s) at the time specified.
1.2 The Hirer will be held responsible for any damage caused to the facilities or property by any person or persons attending the event(s) covered by that approval.
1.3 It is the Hirer’s duty to agree to take on the liability /responsibility for managing/mitigating risks associated with their players when using our facilities to account for COVID-19 measures (e.g. player wellbeing etc.)
2. Use of Facilities
2.1 The number of persons attending an event must be in accordance with the facility available and be consistent with the number of supervisors in attendance.
2.2 A booking request for use of any additional facilities including changing rooms will be required 48 hours in advance of booking date.
2.3 Items of equipment may not be available for events unless specially requested beforehand. Any irregularities or damage must be reported to the Sports Arena Reception within before leaving premises.
3. Insurance & Indemnity
3.1 UL Sport shall not be responsible for any loss, damage, or injury to any property, person, or persons (including the Hirer’s invitees) and whether direct or indirect, consequential, or otherwise, unless suffered by reason of the negligence of UL Sport, its servants or agents and that it is reasonable that UL Sport should be so liable. The Hirer shall be responsible for insurance cover for their use of the facilities.
3.2 The Hirer shall indemnify and keep indemnified UL Sport against any damage to any property or facilities or any loss caused directly or indirectly arising from their use of the Facilities.
4. Confirming the Booking
4.1 UL Sport will confirm the booking upon receipt from the Hirer of a completed booking form at which time a Booking Deposit may become due. UL Sport may at its sole discretion refuse to accept any booking in which case the Hirer shall not be charged a Booking Deposit.
5.1 Cancellation of a booking by the Hirer must be notified in writing as soon as possible and in any case not later than one week before the date concerned. In the event of a cancellation of a booking, or failure to attend, by an organisation, UL Sport reserves the right to retain the Booking Deposit and collect the previously agreed charges in whole or in part.
5.2 UL Sport reserves the right to change or cancel a booking. This may be due to circumstances such as pitch condition, adverse weather conditions other unforeseen circumstance. Where a booking has to be so cancelled or changed, as much notice as possible will be given.
6.1 A payment link will be issued to the Hirer upon confirmation of the booking by UL Sport. Payment must be made using this link at least 48 hours in advance of the time slot booked. No access will be provided to the facilities if payment has not been received in advance by the payment link. Please note UL Sport Outdoor facilities are fully cashless since July 1st 2020.
6.2 Where invoicing and credit terms have been agreed in writing with UL Sport in advance (block bookers, Large Events) the person who signed and submitted the application form on behalf of the Hirer, shall be responsible and ensure for the prompt payment of the account which is due from the date of issue. Payment must be made within 30 days of the date of the invoice or interest will be added. Where accounts remain unpaid beyond 30 Days further bookings on behalf of the Hirer will not be accepted.
7. Behaviour on University Premises
7.1 The Hirer must make sure that all members/users of their party, their agents and anyone visiting/using the Facilities behave in such a way that they do not cause a nuisance or unreasonable disruption to the University, its members, students, or employees, or to any other visitor to the University.
7.2 The Hirer shall be responsible for the behaviour of all members of their party and shall ensure they do not undertake any activities that may bring UL Sport into disrepute, comply with all licensing, statutory, health and safety requirements and other such matters or instructions issued under them and at all times comply with the instructions of the Sports Centre staff and University Security Service.
8. Booking Form
8.1 By submitting the booking form, the representative of the organisers accept the terms and conditions noted herein and warrants that he or she has been duly authorised to bind the individual or organisation on whose behalf the booking is being made.
9.1 UL Sport takes every precaution for ensure your safety however, the sporting activities you partake in carry an inherent risk.
9.2 UL Sport Outdoor Facilities does not accept responsibility for loss or damage to personal items.
10.1 We reserve the right without prior notice at any time to alter or amend the whole or any parts of this booking terms and conditions.
10.2 Management of UL Sport facilities reserves the right to refuse admission or ask any person to leave whose behavior is deemed inappropriate by a member of staff. Any incidents of this nature should be reported to a member of staff and serious incidents will be reported to the Garda Siochána.
10.3 UL Sport will not tolerate any members/users being abusive to a staff member in terms of significant verbal abuse or a threat of physical violence. If this does occur, management will ask the person to leave immediately, and in some circumstances, they will be asked not to return.
10.4 Failure to comply with UL Sport’s terms and conditions may result in you being asked to leave the facility.